Classes & Subjects

Classes and subjects are the foundation of your school's academic structure in Tawaasal. The Classes page lets you create and organise classes by grade level and section, while the Subjects page lets you define the subjects your school teaches. You can then link them together by assigning subjects to classes and assigning teachers to each class-subject pairing.

Accessing Classes

1. Log in as a school administrator.
2. Navigate to Classes from the sidebar.

Accessing Subjects

1. Log in as a school administrator.
2. Navigate to Subjects from the sidebar.

Managing Classes

1. 1Add Class opens the form to create a new class.
2. 2Search the list by class name.
3. 3Filter the list to one academic year.
4. 4The Manage Subjects icon opens the subject-assignment modal for that class.

Viewing Classes

The Classes page displays a table of all classes in your school. You can:

• Filter by academic year — Select the academic year from the dropdown. The current active year is selected by default.
• Filter by grade level — Choose a specific grade (1--12) to narrow the list.
• Search — Use the search bar to find classes by name.
• Sort — Click column headers to sort the list.

The table shows each class's name, grade level, section, academic year, student count and capacity, room number, and active/inactive status.

Creating a Class

1. Click the Add Class button at the top of the page.
2. Fill in the required fields:
   • Name — A descriptive name for the class (e.g., "Grade 5 — Section A").
   • Grade Level — Select a grade from 1 to 12.
   • Section — Enter the section identifier (e.g., "A", "B", "Morning").
   • Academic Year — Select the academic year this class belongs to.
3. Optionally fill in:
   • Capacity — Maximum number of students (defaults to 30).
   • Room Number — The classroom location.
   • Description — Any additional notes about this class.
4. Click Add Class to create the class.

Editing a Class

1. Find the class in the table.
2. Click the Edit icon in the actions column.
3. Update the fields as needed.
4. Click Update to save your changes.

Deleting a Class

1. Find the class in the table.
2. Click the Delete icon in the actions column.
3. Type the confirmation text and click Delete.

Deleting a Class

Deleting a class removes it and its associations (subject assignments, student enrolments). Make sure you have moved students to another class before deleting. This action cannot be undone.

Bulk Actions on Classes

You can perform actions on multiple classes at once:

1. Select classes using the checkboxes in the table.
2. Use the bulk action bar that appears to Activate, Deactivate, or Delete the selected classes.
3. Confirm the action when prompted.

Managing Subjects

1. 1Add Subject opens the form to create a new subject.
2. 2Search the list by subject name.
3. 3Select subjects to apply a bulk action.
4. 4The Edit icon opens the subject for editing.

Viewing Subjects

The Subjects page displays a table of all subjects defined for your school. Each subject shows:

• Name and colour indicator
• Code — A short code for timetable displays (e.g., "MATH", "ENG")
• Lessons Per Week — The number of lessons per week
• Description — Optional details about the subject

Use the search bar to find subjects by name.

Creating a Subject

1. Click the Add Subject button.
2. Fill in the required fields:
   • Name — The full subject name (e.g., "Mathematics").
   • Code — A short unique code (e.g., "MATH").
   • Colour — Choose a colour for the subject (used in timetable displays).
3. Optionally fill in:
   • Icon — A single character or emoji for the subject.
   • Lessons Per Week — The number of lessons per week.
   • Description — A brief description.
4. Click Add Subject to create the subject.

Editing a Subject

1. Find the subject in the table.
2. Click the Edit icon.
3. Update the fields as needed.
4. Click Edit Subject to save your changes.

Deleting a Subject

1. Click the Delete icon next to the subject.
2. Type the confirmation text and click Delete.

Protected Subjects

If a subject is currently assigned to one or more classes, it cannot be deleted. You must first remove all class-subject assignments before deleting the subject.

Bulk Actions on Subjects

Select multiple subjects using the checkboxes and use the bulk action bar to Activate, Deactivate, or Delete them in one operation.

Assigning Subjects to Classes

Once you have created classes and subjects, you need to link them together:

1. Go to the Classes page.
2. Find the class you want to configure.
3. Click the Manage Subjects icon (book icon) in the actions column.
4. A modal opens showing two sections:
   • Assigned Subjects — Subjects already linked to this class, along with the assigned teacher and weekly hours.
   • Available Subjects — Subjects that can be added to this class.
5. Click Assign next to any available subject to add it to the class.
6. To remove a subject, click the X button next to the assigned subject.

Assigning Teachers to Class-Subject Pairings

After assigning subjects to a class, you can specify which teacher teaches each subject:

1. In the Manage Subjects modal, find the assigned subject.
2. Click the Edit icon next to the subject.
3. In the teacher assignment modal:
   • Teacher — Select a teacher from the dropdown, or leave unassigned.
   • Weekly Hours — Set the number of hours per week for this subject in this class.
4. Click Save to apply.

Unassigned Subjects

Subjects marked as "Unassigned" will appear with a warning indicator. Make sure all subjects have a teacher assigned before the academic year begins, as this information drives the timetable and attendance tracking.

Tips

• Set up subjects first — Create all subjects before creating classes, so they are ready to assign.
• Use consistent naming — Establish a naming convention for classes (e.g., "Grade 5 - Section A") to keep the list organised.
• Review assignments at the start of each term — Teachers may change between terms, so review and update class-subject-teacher assignments regularly.
• Use bulk actions for large changes — When restructuring classes at the start of a new academic year, bulk operations save time.