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Getting Started — School Admin

As a school administrator, you have full control over your school's Tawaasal instance. This guide walks you through logging in for the first time and familiarizing yourself with the key areas of the platform.

Logging In​

  1. Open your browser and navigate to your school's Tawaasal URL (for example, yourschool.tawaasal.app).
  2. Enter your school code, then your email address and password on the login page.
  3. If your school has enabled Multi-Factor Authentication (MFA), you will be prompted to enter a verification code from your authenticator app.
  4. After successful authentication, you will be taken to your Dashboard.
  1. Enter your school code — your school will have given you this, and sign-in will not work without it.
  2. Enter your email address.
  3. Enter your password.
  4. Sign In takes you to your Dashboard.
First-time Login

If this is your very first login, your school's super administrator will have created your account. Check your email for an invitation with a temporary password. You will be prompted to set a new password on first login.

The Dashboard​

Your dashboard provides a high-level overview of your school's activity, including:

  • Quick access to key management areas (Users & Teams, Academic, Calendar)
  • Recent announcements
  • Pending approvals (such as new user registrations)
  • Summary statistics for attendance and other metrics
  1. Quick links to key management areas, including Users & Teams, live in the sidebar.
  2. Needs attention lists pending items such as leave requests awaiting a decision.
  3. A summary of attendance for today appears here.
  4. The People panel summarises your student, teacher and guardian counts.

Key Areas for School Admins​

As a school administrator, you have access to the following areas:

  1. Users & Teams — add, edit and manage users.
  2. Academic — classes, subjects, teacher assignments, timetable and the academic calendar.
  3. Finance — fee structures and invoices.
  4. Calendar — view the academic calendar and class schedules.

User Management​

Add, edit, and deactivate users (teachers, students, guardians, and staff). Approve pending registrations and manage roles and permissions. See the User Management guide for detailed instructions.

Academic Setup​

  • Classes — Create and organize classes (e.g., Year 7 - Section A).
  • Subjects — Define the subjects offered at your school.
  • Teacher Assignments — Assign teachers to specific classes and subjects.
  • Timetable — Build weekly class schedules.

Academic Calendar​

Manage academic years, terms, holidays, and important dates. See the Academic Calendar guide for details.

Communication​

  • Announcements — Create and publish announcements for specific roles or the entire school.
  • Notification Templates — Customize the email, SMS, and push notification templates used by the platform.

Finance​

  • Fee Structures — Define fee categories and amounts.
  • Invoices — Generate and manage student invoices.

Settings​

Configure school-wide settings including language, roles, permissions, security policies, and notification templates. See the Settings guide.

If you are setting up a new school on Tawaasal, follow this order:

  1. Configure Settings — Set your school's language, timezone, and basic preferences.
  2. Set Up the Academic Calendar — Create an academic year with terms and holidays.
  3. Create Classes and Subjects — Define the classes and subjects for the current academic year.
  4. Add Users — Add teachers first, then students, then guardians.
  5. Assign Teachers — Link teachers to their classes and subjects.
  6. Build the Timetable — Create the weekly schedule for each class.
  7. Create Announcements — Welcome everyone to the platform with a first announcement.
Multi-Tenant Architecture

Each school on Tawaasal operates in its own isolated environment. Your data is completely separate from other schools on the platform. You can only see and manage data within your own school.

Next Steps​

Applies to Tawaasal 2.5.0